Construction Coordinator

Salary: $55,000 - $65,000 About Us Driven by a passion for detail and a tradition of excellence in design and architecture, Amacon is recognized as one of Canadas most influential real estate development and construction firms. With five decades of development and construction expertise, a precise level of design and craftsmanship is evident in all the homes and commercial developments that Amacon builds. Position Summary The Construction Coordinator supports construction projects by managing administrative and organizational functions, including price checking, supplier cost analysis, and ensuring efficient execution and accurate record-keeping. This role serves as a key liaison between site staff and project managers while supporting the overall effectiveness of the construction department. The position reports to the Senior Manager, Construction & Operations. Position Responsibilities • Review, verify, and reconcile construction invoices by attaching appropriate purchase orders and confirming pricing accuracy prior to submission • Provide vacation and absence coverage for department administrators and coordinators to ensure continuity of operations • Act as a key point of contact for effective communication between site staff, project managers, trades, suppliers, and consultants • Support and implement departmental systems, policies, and procedures to enhance operational efficiency and consistency across projects • Perform a wide range of administrative functions, including drafting professional correspondence, scanning, photocopying, filing (both electronic and hard copy), and processing courier packages • Organize and maintain comprehensive construction files and binders, ensuring all correspondence, drawings, contracts, and supporting documentation are accurately filed and easily accessible • Maintain and update vendor and trade databases, tracking extras, change orders, and relevant project details for all contracted trades • Maintain detailed and well-organized electronic records for short-paid invoices and back charges, ensuring timely updates and audit-ready documentation • Order, receive, distribute, and organize construction plans and drawings for site and office staff, verifying completeness and version accuracy • Prepare, track, and submit change orders for management review and approval, ensuring all supporting documentation is complete, accurate, and properly authorized • Support the ongoing growth and optimization of the companys supplier network by researching new vendors, conducting price comparisons, and assisting with best-cost analysis • Collaborate closely with members of the administrative team to ensure seamless document flow, correspondence tracking, and timely receipt of project materials • Coordinate monthly cheque distribution in accordance with internal controls and company procedures • Perform other related duties as assigned to support the Construction & Operations team Experience & Qualifications • Education:University degree or diploma in a relevant field would be an asset • Experience:2+ or more years experience working in an office environment, 1+ year in Construction an asset • Ability to use initiative and self-managing skills to work independently and respond effectively to issues that arise • Demonstrated ability to independently learn and perform job functions using written instructions as the primary training resource. • Keen focus on providing excellent customer service • Strong organizational and problem-solving skills • Ability to effectively collaborate with all levels of the business and develop/sustain cooperative working relationships with internal staff, vendors, and external contacts • Ability to adapt to different communication styles • Ability to communicate effectively, both oral and written; ability to exercise confidentiality • Ability to allocate time effectively, work under pressure and manage tight deadlines • Ability to handle multiple demands and competing priorities • Advanced proficiency in spelling, punctuation, and grammar • Computer Skills:Excellent knowledge of Microsoft Office including Word, Outlook, and Excel Additional Information This full-time salaried position works 8:30 am - 5:00 pm in the office, Monday through Friday and is in downtown Vancouver.Amacon is an equal opportunity employer who offers competitive compensation and benefits programs. We thank you for your interest in this position but only those who are short-listed for an interview will be contacted. Please apply through amacon.com via the link provided: https://amacon.bamboohr.com/careers/447