Magnit Global is a leading, global professional services and technology company and a certified “Great Place to Work”. We have been a leader in contingent workforce management since 1991 and work with leading Fortune 500 companies and other large organizations across numerous verticals including consumer electronics, research and development, pharmaceuticals, health services, and many more!
We're glad to continue a relationship with you and happy to assist in the next steps of your career once more!
This contract opportunity is with Black & Veatch Corporation.
About the Role
The need for additional admin support in Houston is enormous due to their recent move/expansion and also having a 2nd location. Below are some key areas where the Office Admin needs help with:
• Ordering catering for events
• Scheduling meetings
• Ensuring conference rooms are ready for catering, etc.; helping with AV/IT setup
• Ordering office supplies and putting them away
• No travel will be required other than possible travel between our two Houston office locations for package pick ups and such.
• Completes simple paper filing activities
• Receives and distributes mail
• Faxes documents
• Copies documents
• Prepares files for archiving
• Distributes documents
• Performs scanning and electronic filing
• Answers phones
• Greets and directs visitors
• Assembles documents (reproduction and collation)
• Performs basic word processing and data entry
• Maintains simple spreadsheets
• Orders office supplies
• Maintains manager's or work group's calendar
• Generates or distributes ad hoc reports using various business systems and databases
• Generates simple documents, such as letters, memos, spreadsheets and presentations
• May coordinate completion of timesheets
• Performs other general clerical duties as needed
• Creates expense reports
• Plans and arranges meetings, travel, and events, and coordinates applying for international travel documents
• Individual contributor with no subordinates
Education:
• 2+ years relevant experience preferred
• High School Diploma or equivalent preferred
Preferred Skills:
• Basic MS Word skills
• Basic MS Office Excel and PowerPoint skills
• Basic MS Outlook skills
• Spelling and grammar skills
• Concentration and cognitive skills
• Initiative
• Interpersonal skills
• Attention to detail and reading comprehension
• Communication skills, including verbal and written skills
• Ethics and values
• Integrity and trust
• Ability to prioritize
• Problem-solving ability
• Expense Reporting Systems (Creating)
• Time Reporting Systems
• PeopleSoft and Blueprint Basic Users
• Travel Systems
• Telephony and Web conferencing
• Electronic Repository Systems
To perform typical administrative assistant duties and tasks of a varied nature according to established processes, applying occasional independent judgment. Typically supports smaller workgroup, such as a section, unit or functional area, under general supervision. Requires basic knowledge of workgroup's policies and procedures. Has occasional contact with clients, suppliers, or company employees outside the immediate work area to exchange information
This is the pay range that Magnit reasonably expects to pay for this position: $21.55/hour - $28.76/hour
Benefits: Medical, Dental, Vision, 401K
