Location: Ottawa, Ontario, On-site, Monday to Friday
Language: Bilingual in English and French, written and spoken
Duration: 3 month term
Background Check Requirement: Criminal background check required
About the Opportunity
Our client, a mission-driven organization in the non-profit sector, is seeking a highly organized and people-focused Bilingual Administrative Assistant / Receptionist to support their team during a maternity leave contract. This front-desk, on-site role plays a vital part in creating a welcoming and professional first impression while keeping day-to-day operations running smoothly.
You will work closely with the Executive Assistant to the President and the Management Team, supporting administrative, event, and health and safety functions across the organization. If you enjoy being at the centre of activity, collaborating with a variety of stakeholders, and contributing to meaningful work, this role offers both impact and stability.
What’s in it for You
You’ll join a workplace that values collaboration, organization, and service. This role offers exposure to senior leadership, involvement in events and internal initiatives, and the opportunity to contribute to an organization focused on advocacy and community impact. You’ll also benefit from a full benefits package and a structured, consistent schedule that supports work-life balance.
Your Responsibilities
• You’ll serve as the first point of contact, welcoming guests and responding to inquiries with professionalism and warmth.
• In this role, you’ll manage phone lines and correspondence in both English and French.
• You’ll provide administrative and ad-hoc support to the Executive Assistant to the President and Management Team.
• You’ll support daily office operations, including scheduling, filing, document preparation, and database updates.
• You’ll assist with internal communications and coordination across departments.
• You’ll help plan and coordinate logistics for meetings, events, and conferences, including liaising with vendors and caterers.
• You’ll maintain clean, organized, and professional reception, kitchen, and event spaces.
Skills and Qualifications
• 1+ year of administrative or reception experience in an office environment.
• Bilingual fluency in English and French, both written and spoken.
• Strong proficiency with word processing and general computer systems.
• Experience maintaining databases and handling confidential information.
• Knowledge of administrative and basic human resources procedures.
• Excellent interpersonal skills with a professional and approachable demeanor.
• Highly organized, reliable, and able to work independently.
• Experience in non-profit, union, or advocacy environments is considered an asset.
Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.
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Job Type: Full-time
Pay: $62,000.00-$75,000.00 per hour
Benefits:
• Paid time off
Work Location: In person
