Administrative Intern (12-Month Contract)

Company Description Fertilizer Canada is the national association representing the fertilizer industry in Canada. We work collaboratively with our members, governments, and stakeholders to advance sustainable fertilizer use, support agricultural productivity, and promote responsible nutrient management practices across the country. Through advocacy, education, research, and industry collaboration, Fertilizer Canada plays an important role in strengthening Canada’s agri-food system and ensuring fertilizers contribute to economic, environmental, and social sustainability. About The Opportunity Fertilizer Canada is seeking a motivated, organized, and enthusiastic Administrative Intern to join our Administration and Public Affairs teams on a full-time 12-month contract, with the potential to grow into a longer-term career opportunity. This in-person role in our Ottawa office is well-suited to a recent graduate who is eager to gain hands-on experience, build professional skills, and contribute meaningfully to a national organization supporting Canada’s agri-food system. Reporting to the Chief Financial Officer and the Manager, Member Services, the Administrative Intern is a key support role within the organization. You’ll be a go-to resource for administrative coordination, systems support, e-learning operations, and events support—working with staff across the organization. This position offers a strong foundation for an early-career professional looking to develop practical skills, learn how a national association operates, and grow within a collaborative and supportive environment. The role operates primarily during standard business hours (Monday to Friday, 8:30 a.m. to 4:30 p.m.) and requires flexibility, including occasional extended workdays, early mornings, or evenings. Key Responsibilities Administrative Support • Providing day-to-day administrative and operational support across teams • Support office operations, identify opportunities, and help implement solutions • Support in-office and hybrid meetings, including logistics, AV/Teams setup, document preparation, and catering coordination • Support internal systems and software used across the organization • Maintain financial control tools and develop advanced Excel models for projections and planning to support the Finance team. • Triage and respond to inquiries received through email and voicemail • Assist with staff onboarding and offboarding, including office procedures, IT, and facilities coordination • Support liaison with building management and IT service providers • Manage office supplies, inventory, mail distribution, and shipping/receiving of packages • Help maintain a clean, welcoming, and organized office environment (including staff kitchen upkeep) • Support CRM data entry and maintenance of member and stakeholder records • Assist with the preparation of member engagement reports • Contribute to support special projects and cross-departmental initiatives E-Learning (LMS) Support • Monitor and respond to member inquiries through the e-learning email inbox • Troubleshoot LMS user issues and escalate technical or content questions as required • Maintain certification templates and user guides • Assist with course content updates and user account management • Support LMS revenue-generating activities, such as graphics and advertising setup Events Support • Support the planning, promotion, and delivery of events, meetings and webinars • Assist with marketing and communications activities to increase member awareness and participation • Help develop event marketing plans • Support the creation and management of event and webinar registrations • Provide technical and on-site support during events and meetings • Prepare name badges, signage, and event materials • Support post-event surveys, including results analysis Skills and Qualifications • Recent graduate from a relevant post-secondary program • Proficiency in Google Workspace and Microsoft Office, particularly Excel • Experience using Canva or similar design tools is considered an asset • Familiarity with Microsoft Teams, CRM systems, event management platforms, and learning management systems (LMS) • Strong written and verbal communication skills in English (French is an asset) • Highly organized with strong attention to detail and time management skills • Ability to manage multiple priorities in a fast-paced environment • Professional, service-oriented approach with strong interpersonal skills • Self-motivated, adaptable, and eager to learn Why Join Fertilizer Canada? • Located in downtown Ottawa, ON, in-office work is required Monday to Thursday, with flexible work-from-home Fridays when operationally feasible • Dynamic, collaborative workplace with experienced professionals in multiple disciplines • Exposure to a wide range of functions and national-level initiatives • Opportunity to build transferable skills and professional confidence early in your career • Meaningful work that contributes to Canada’s agriculture and sustainability goals • Competitive salary • On-site gym If you are eager to learn, contribute, and grow in a fast-paced environment where your contributions matter and your skills can grow, we encourage you to apply before the closing date of January 29, 2026. We thank all applicants for their interest, but only those selected for an interview will be contacted.