Facilities Assistant (60% part-time)

Date Posted: 01/21/2026 Req ID: 46684 Faculty/Division: Faculty of Arts & Science Department: Dept of Computer Science Campus: St. George (Downtown Toronto) Position Number: 00059035 Existing Vacancy: Yes Description: About us: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs. We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world. Established in 1964, the Department of Computer Science (DCS) in the Faculty of Arts and Science is a tech innovation powerhouse and continues to rank among the world’s top computer science departments. Our esteemed faculty boasts accolades such as two Turing Awards, along with many other national and international honours. We provide diverse programs and research opportunities while consistently producing high-impact research that is driving the future of tech in the country. Your opportunity: As a globally top-ranked department, the DCS must ensure that its spaces, including labs, offices, and classrooms, are maintained at the highest standard to support excellence in research and teaching. This role works closely with the Facilities Coordinator to ensure that all DCS facilities meet the needs of students, faculty, and staff, thereby enabling them to achieve their goals. The position involves hands-on, in-person work in a fast-paced environment, collaborating with a diverse community while managing multiple competing priorities. The standard schedule for this role is 8:00 a.m. to 2:00 p.m., Monday through Thursday, onsite, to ensure spaces are ready for the start of classes each day. Some flexibility, including occasional early mornings, evenings, or weekends may be required for special events. Your responsibilities will include: • Conducting routine building inspections • Identifying and reporting facility repair and/or maintenance needs • Determining logistical details required for internal moves • Coordinating and communicating work beingperformed on facilities to minimize disruptions to daily operations • Applying established standards to control the distribution of access to designated University spaces • Documenting and maintaining standard operating procedures • Following rules and procedural instructions to ensure visual appearance standards are maintained • Scheduling the setup and takedown of equipment required for events Essential Qualifications: • College Diploma (2 years) or acceptable combination of equivalent education and experience. • Minimum three (3) years of recent and related experience providing operations, logistics, or facilities-related support, with some experience in facilities, maintenance,or caretaking work that focuses on maintaining and refreshing labs, classrooms, and offices • Experience conducting minor maintenance and other space & maintenance-related activities • Experience liaising with contractors and facilities staffto ensure work is completed and tracked • Experience conducting inspections, assessing facilities issues, and addressing appropriately • Experience coordinating logistics of moves and space setup • Experience developing and maintaining standard operating procedures • Ability to lift and move moderate-weight items (typically 25–40 lbs) • Good understanding of occupational health and safety guidelines and practices • Strong attention to detail and reliability • Good communication skills and ability to work independently with minimal supervision; proven ability to clearly communicate with clients and colleagues regarding maintenance related issues • Demonstrated ability to manage conflict, exercise independent decision making, set priorities, and negotiate competing demands • Able to solve problems and respond to unanticipated or unusual events quickly and professionally, exercising initiative, tact, and diplomacy Assets (Nonessential): • Basic knowledge of hand tools and building systems is a plus • Prior experience and knowledge in preparing office spaces and refreshing labs, classrooms and offices with new furniture and equipment • Experience working in an academic department • Previous experience in a client-focused environment where there is a need to address client needs with minimal supervision To be successful in this role you will be: • Achievement oriented • Courteous • Diligent • Efficient • Possess a positive attitude • Proactive For internal staff, a copy of the detailed job description is available upon request from the Faculty of Arts and Science HR Office by emailing: adminhr.artsci@utoronto.ca. Closing Date: 01/29/2026, 11:59PM ET Employee Group: USW Appointment Type: Budget - Continuing Schedule: Part-Time (60%) Prorated Pay Scale Group & Hiring Zone: USW Pay Band 08 -- $38,377. with an annual step progression to a maximum of $49,078. Pay scale and Job Category: Facilities/Ancilliary Services Lived Experience Statement Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.