We are seeking an organized
and detail‑oriented Travel Coordinator to manage and execute all travel‑related
arrangements for staff, artists, VIP guests, and event partners. The role
ensures seamless travel logistics, cost‑effective bookings, and exceptional
service standards aligned with the organization’s operational and cultural
requirements. The ideal candidate will have strong communication skills,
experience in managing multi‑destination itineraries, and the ability to thrive
in a fast‑paced, event‑driven environment.
Key Responsibilities
·Arrange domestic and
international travel, including flights, hotels, ground transportation, visas,
permits, and travel insurance.
·Prepare and manage
travel itineraries, ensuring accuracy and timely updates.
·Coordinate travel
logistics for visiting artists, dignitaries, and VIPs during events and
programs.
·Handle last‑minute changes calmly and
efficiently.
·Liaise with travel
agencies, airlines, hotels, and transport providers to secure competitive rates
and preferred arrangements.
·Maintain strong
relationships with internal departments, particularly Events, Operations, and
HR.
·Negotiate rates,
contracts, and service agreements where applicable.
·Ensure all travelers
meet visa, passport, and entry requirements for relevant destinations.
·Maintain accurate
digital and physical records of all travel arrangements and approvals.
·Ensure travel
bookings comply with company policies and budget guidelines.
·Track travel expenses
and reconcile invoices with Finance.
·Monitor travel
budgets and provide regular reporting on costs and utilization.
·Process travel
reimbursements promptly and accurately.
Requirements
·Bachelor’s degree in
Business Administration, Hospitality, Tourism, or a related field.
·3+ years of
experience in travel coordination, hospitality, or event logistics (UAE
experience preferred).
·Familiarity with visa
processes, regional and international travel protocols.
·Experience working
with high‑profile
guests and culturally diverse stakeholders. supporting high-level executives or
VIPs.
·Excellent
organizational and time-management skills.
·Proficiency in
Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
·Outstanding verbal
and written communication in English (additional languages are a plus).
·Strong interpersonal
skills and the ability to interact with VIPs and high-profile individuals.
·Discretion,
reliability, and a professional demeanor.
·Flexibility to adapt
to changing priorities and work outside standard hours, if needed.
To view other vacancies we have, please check our website (www.blackpearlconsult.com) and follow us on our social media accounts - LinkedIn / Instagram
Follow the Black Pearl channel on WhatsApp.
Disclaimer: Black Pearl will never ask for money or
any form of charge our candidates just to process or consider their application
for any of our available vacancies. If you happen to receive such a request
from any members of our staff or other individuals claiming to be part of Black
Pearl, please do call our office at +9712 622 55 03 or drop us a message on our
website - www.blackpearlconsult.com.
