At CAAT, we’re passionate about what we do. And it shows!
Here, you’ll find a cultural spark in everything we do – from the way we partner with members and employers, to the way we work, collaborate, and grow. It doesn’t just feel different at CAAT. It is different. We’re one of the fastest-growing pensions in the country for a reason. We challenge the status quo, making a real impact on the hundreds of employers we serve – from education institutions to major corporations and household brands. And we’re just getting started. Driven by core values and a shared purpose, we’re fierce champions for better retirement security, known for our can-do culture where everyone plays a role in bringing our vision to life. If this sounds like a fit, we’d love you to be a part of it.
About the Role:
We are seeking a Facilities Administrator to join our Office Services team.
This role plays a key part in ensuring the smooth operation of our office environment by supporting day-to-day facilities maintenance, coordinating with external contractors, and maintaining a clean, organized, and welcoming workspace. The Facilities Administrator also manages inventory, supports office moves, and provides administrative support, including reception coverage. Your contributions will help foster a productive and positive workplace that supports the success and growth of CAAT Pension Plan.
Please note: This is a full-time, on-site role at our Downtown Toronto office. Candidates should be available to work from the office Monday through Friday.
As the Newest Member of our Team, You’ll:
• Provide comprehensive facilities maintenance support for office premises and staff, ensuring a safe, functional, and clean environment.
• Coordinate and oversee regular maintenance activities with external contractors and the landlord.
• Maintain cleanliness and organization of office areas, including meeting rooms, kitchens, and workspaces.
• Monitor inventory, organize stock, and order stationery and kitchen supplies.
• Assist with tracking and processing facilities-related invoices.
• Handle office/desk moves, including clearing vacated workstations.
• Manage the service ticketing system and support meeting room and catering setups.
• Serve as the primary backup for reception duties, including mail sorting, courier packages, and covering breaks and absences.
• Support compliance with the Plan’s Joint Health & Safety committee and Life Safety team.
To Succeed, You Bring:
• A Community College diploma in Office Administration or Facilities Management, or equivalent work experience.
• A minimum of three years of progressive experience in office facilities support.
• Strong organizational skills, attention to detail, and the ability to manage priorities independently.
• Proficiency in Microsoft Office programs, including Word, Excel, Outlook, and SharePoint.
• Excellent oral and written communication skills with the ability to build instant connections with internal and external stakeholders.
• A professional image with a warm, positive, and welcoming demeanor.
• Strong problem-solving skills and a proactive approach to managing tasks.
• Physical capability to handle tasks such as lifting up to 40–50 lbs and significant walking.
• Flexibility to support a variety of office administrative tasks as needed.
The target hiring salary for this position is $51,000.00 - $60,000.00. Placement within our salary range will be based on factors such as internal equity, market conditions, and the candidate’s experience, skills, and qualifications relevant to the role.
At CAAT, we believe innovation, passion, and purpose are ingredients for a great work environment. We’re incredibly proud of our people and the remarkable impact they have as catalysts for change. We’re committed to attracting and keeping great talent, which means competitive compensation, exceptional benefits, and an environment where people can grow and thrive. When you work with CAAT, you’ll enjoy:
• Opportunities to Build a Better You: We never stand still. As we grow, so do you. Enjoy a place that provides endless opportunities to learn and master your skills while cultivating new ones.
• Comprehensive & Holistic Care: Be at your best with a Total Rewards program that feeds and prioritizes your physical, mental, and financial wellness. From flexible work arrangements, comprehensive benefits to wellness incentives, and a defined benefit pension plan – we have you covered.
• A Place to Collaborate and Win: We’ve built a lively environment where creativity and open communication thrive. It’s why we’re consistently recognized as one of ‘Canada’s Most Admired Corporate Cultures’, one of ‘Greater Toronto’s Top Employers’, and one of the ‘Best Places to Work’.
• Work that Truly Matters. You’re giving Canadians the opportunity for better retirement security, and organizations the chance to do more.
If you believe that Canadians deserve a future where a secure lifetime retirement income contributes to their financial and overall well-being, then CAAT could be the right fit for you. Start your journey with us today. Apply now.
Learn more about us by visiting www.caatpension.ca/careers
No artificial intelligence tools are used to screen, assess, or select applicants for this position. Artificial intelligence tools may be used to help recruiters identify potential candidates on external platforms. All hiring decisions are made by human reviewers.
Diversity, Equity, Inclusion, and Belonging (DEIB):
DEIB at CAAT means we respect and value the broadest range of experiences, geographies, gender, ethnicities, backgrounds, and perspectives as key elements of our culture. Our vision is to provide an environment where employees can bring their best, professional, authentic, selves to work.
CAAT Pension Plan is an equal opportunity employer, and we will accommodate any needs under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact us at hr@caatpension.ca or call Human Resources at 416-673-9000 for assistance.
Vacancy:
Current
