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Site Document Controller & Administrator
Temp – Permanent opportunity
London Office + Site Visits | Monday to Friday 08:00 – 17:00 | 40 hrs per week | £21.44 per hour
We’re looking for a highly organised, detail driven professional to play a key role in ensuring project documentation is delivered accurately, efficiently and on time.
If you love bringing order to complex information, coordinating with multiple teams, and supporting smooth project delivery then this is the perfect role for you.
Key Responsibilities
Document Control & Project Support
Manage, upload, track and distribute all instructions, construction documents and client comments via project portals/intranet systems.
Ensure all contract documentation is downloaded, stored and accessible to relevant internal teams.
Produce and manage project handover packages including as built drawings and Operation & Maintenance Manuals in line with client protocols.
Check, QA, amend, upload and distribute documentation within required timeframes.
Liaise with internal teams, subcontractors and client document control/O&M teams to ensure all information is accurate and complete.
Respond to client comments and coordinate updates with relevant departments.
Support project setup, including Aconex training for principal contractor projects.
Assist with document control for ITPs, fire door installation and defect clearance processes.
Continuous Improvement
Review current processes and recommend improvements to enhance efficiency and quality.
Business Support
Contribute to ongoing personal and team development.
Strengthen the quality and value of administrative support across the business.
Ensure clear communication with all internal stakeholders.
Health, Safety & Compliance
Maintain a safe working environment by complying with statutory regulations and company standards.
Protect all personal information in line with GDPR.
Complete all required H&S and refresher training.
Skills & Qualifications
Essential
Experience in a similar construction-based document control role
Proven experience producing O&M Manuals
Exceptional attention to detail
Strong organisational skills with the ability to meet deadlines
Excellent interpersonal and communication skills
Proactive and flexible approach to work
Advanced IT skills (Word, Excel)
Experience with project platforms such as Aconex, Kahua, Conject, Asite (Viewpoint)
Desirable
Basic CAD skills for producing as-built drawings
Understanding of BIM processes
Why Apply?
You'll be part of a collaborative, supportive environment where accuracy, quality, and continuous improvement are celebrated. This is a key role with real impact on project success, ideal for someone who thrives on structure, coordination and consistent delivery.
If this is you, contact Aimee or Julie at One to One Personnel today on (phone number removed) or or
If you are interested in applying for this job please press the Apply Button and follow the application process. Energy Jobline wishes you the very best of luck in your next career move.
