Admin Executive

Join Tata Consultancy Services, Asia Pacific and be part of an organization committed to sustainable development for our future. TCS follows the Tata group philosophy of building sustainable businesses that are rooted in the community and demonstrate care for the environment. Our unique values position us to combine a purpose-driven worldview with digital innovation, collaborating with customers, communities and governments to lead and shape innovative solutions for a sustainable future. TCS has been carbon neutral in its operations across 11 countries, 12 delivery centres and 18 offices in Asia Pacific since 2022. This is only the initial stage in TCS’ journey as we strive to achieve long-term net zero emissions by 2030. Corporate sustainability is embedded in our triple-bottom-line, focusing on people, the planet, and our purpose. Our offices are designed with eco-friendly features that significantly reduce our carbon footprint and enhance energy efficiency. We actively champion green initiatives, such as promoting paperless operations, implementing energy-efficient practices, and fostering employee engagement in sustainability efforts. When you become part of the TCS family, you will play an essential role dedicated to innovation, excellence, and crafting a brighter, greener future together. Join us and be a part of our mission to drive sustainability through technology and talent at Tata Consultancy Services, APAC today. Required Technical Skill Set General Administration Desired Competencies (Technical/Behavioral Competency) Must-Have • Excellent communication skills (oral and written) with a confident, concise, clear and compelling style • Initiative and Problem-Solving Skills • Professionalism • Computer literacy • System savvy and number sensitive • Proficient in MS Office applications: Word, Excel, PowerPoint, SAP Ariba • Able to multi-task and work proactively in a fast-paced environment • Ability to maintain confidential/sensitive information. • Promptly respond to requests with accuracy and a courteous demeanor • Interact professionally with stakeholders and associates at all times • Display proficiency using standard office equipment such as a computer, photocopier, scanner, etc. • Planning and coordinating administrative procedures and systems and devising ways to streamline processes • Prepare budget, monitoring office expenses, vendor contracts, and invoices. Good-to-Have • Exhibit sound judgment and the ability to make reasonable decisions in the absence of direction • Works effectively without constant and direct supervision or guidance • Demonstrate flexibility in the face of change • Project a positive demeanor regardless of changes in working conditions • Demonstrate advanced proficiency by quickly adapting to new technology and easily acquiring new skills • Multi-tasking Capabilities • Enthusiastic Approach • Co-operative Team Player Role descriptions / Expectations from the Role Internal & External Events and Meeting Management • Coordinate internal and external meetings and events • Organize F&B for all meetings and events – Purchase, delivery, set-up • Coordinate with housekeeping staff for internal meetings and events for events and meeting set-up and reinstate • Coordinate with vendors for external meetings and events Office Supplies Procurement Management (Pantry & Stationery) • Prepare and manage office supplies inventory • Prepare indenting file for office supplies procurement • Liaise with vendor to either procure goods or services • Receive and verify delivery orders of office supplies • Handle stationery supply requirement gathering, procurement and storage • Prepare and manage senior management room and F&B requirements when required • Assist in getting comparative quotes from vendors • Back-up Reception front desk • Other ad hoc duties and tasks assigned by the supervisor Other Benefits • Double Pay • Five Day work week • Life Insurance • Medical Insurance • Dental Insurance