We are looking for a highly organized and detail-oriented Project Assistant to join our team in Vancouver, British Columbia. In this long-term contract role, you will play a key part in leading the digitization and organization of both physical and electronic documents. This position offers a hybrid work arrangement, with the flexibility to work from home one day per week.Responsibilities:• Oversee the digitization and organization of physical and electronic documents, ensuring all files are properly scanned, sorted, and uploaded.• Maintain and update contract and document metadata in a new database, ensuring accuracy and consistency.• Organize and clean up shared network drives and improve the overall structure for easier accessibility.• Conduct detailed mapping exercises to inventory and catalog contracts for searchability and completeness.• Collaborate with IT, legal, and other internal teams to streamline document management processes.• Identify and execute the appropriate actions for physical documents, such as archiving, shredding, or digitizing.• Utilize SharePoint and other document management tools to implement efficient storage and retrieval systems.• Proactively address challenges in document organization and suggest process improvements.• Communicate effectively with stakeholders to ensure project timelines and deliverables are met.
