Performs complex and advanced-level work enabling open communication between Metro management and other governmental entities, and overseeing the implementation of computer systems for the monitoring of major capital projects to help ensure successful delivery of major capital projects.
Develops, assists, and supports program management functions and tasks as it relates to Administration.
Recruitment Timelines: Interviews are projected to be scheduled for the week of February 16th, 2025. These dates are subject to change. We encourage you to monitor your governmentjobs.com profile and emails for the latest updates.
• Plans and organizes program management functions and tasks related to the activities or operations of delivering major capital projects
• Serves as staff expert for system applications required to support the day-to-day activities of the department
• Develops and implements projects that are defined by agency goals and objectives, policies, procedures, work requirements, and performance measures
• Recommends, develops, and administers department budget, including gathering information, monitoring expenditures, and processing invoices
• Compiles, prepares, and updates Project Management Plans (PMPs) for capital projects
• Collects and analyzes data to produce comprehensive status reports, studies, charts, and graphs
• Prepares, enters, and tracks system requisitions
• Provides user support services, including problem resolution and training
• Recommends, maintains, and tracks performance measurement standards
• Establishes report standards, and monitors and audits reports for conformance
• Produces reports to management and the Board of Directors, including Board reports, project status, program management plans, requisition tracking, staffing, etc.
• Coordinates and provides information for Federal Transportation Administration quarterly meetings
• Provides general office duties, including typing, scheduling meetings, ordering supplies, answering telephones, making travel arrangements, managing timesheets, and making labor adjustments
• Oversees, trains, and mentors assigned staff
May be required to perform other related job duties
A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:
Education
• Bachelor's Degree in Business or a related field
Experience
• Three years of relevant experience performing work in project control, engineering, and/or construction management for major capital projects
Certifications/Licenses/Special Requirements
• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
Preferred Qualifications
Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.
The following are the preferred qualifications:
• Experience providing executive-level administrative support through office coordination, finance and administration special project support, board report preparation, professional PowerPoint development, advanced Excel spreadsheet management, and handling of highly confidential materials
• Experience managing projects, including developing scopes of work, establishing evaluation criteria, and supporting end-to-end procurement processes
• Experience developing, implementing, and delivering training programs related to staff professional development, and finance and program management administrative policies, procedures, and compliance requirements
• Experience using advanced Microsoft Office tools, including Excel, Word, PowerPoint, Microsoft Project, and Power BI, for reporting, analysis, and decision-making
• Project Management Professional (PMP) Certification preferred
Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)
• Principles and procedures for managing large construction projects
• Cost and schedule techniques
• Applicable federal, state, and local laws, rules, and regulations
• Metro's applicable policies and procedures
• Financing, budgeting, and contract management principles
• Record management policies
• Use of computerized integrated cost and scheduling control systems
Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)
• Performing complex work in support of construction projects
• Analyzing situations, identifying problems, and recommending solutions
• Exercising sound judgment and creativity in making conclusions
• Communicating effectively orally and in writing
• Interacting professionally with various levels of Metro employees and outside representatives
• Maintaining open communication between staff, other public agencies, government offices, and external clients
Ability to (defined as a present competence to perform an observable behavior or produce an observable result)
• Compile and analyze complex data
• Multi-task
• Work with strong ethics and patience in stressful situations
• Participate in coordinating department events
• Establish and implement policies and procedures
• Understand, interpret, and apply laws, rules, regulations, policies, and procedures
• Handle confidential materials
• Prepare and compose comprehensive reports and correspondence
• Travel to offsite locations
• Read, write, speak, and understand English
Special Conditions
• The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
Working Conditions
• Typical office situation
• Close exposure to computer monitors and video screen
Physical Effort Required
• Sitting at a desk or table
• Operate a telephone or other telecommunications device and communicate through the medium
• Type and use a keyboard and mouse to perform necessary computer-based functions
• Communicating through speech in the English language required
(KC)
