Are you a detail-oriented problem solver with a knack for resourcefulness? Do you thrive on tackling troubleshooting challenges and enjoy being part of a collaborative, cross-functional team?
At Earls Kitchen + Bar, we’re looking for a Project Specialist to join our Facilities team. In this role, you’ll support the ongoing maintenance and repair needs of our restaurant portfolio, becoming the go-to expert for Operators and key stakeholders. This position is ideal for someone with technical acumen, exceptional organizational skills, and the ability to manage multiple priorities with a proactive, solutions-focused mindset.
If you want to join a high-performing team that is collaborative, solutions-focused, and passionate about keeping our restaurants running at their best, we want to hear from you.
Role Responsibilities
• Respond to reactive maintenance and repair support requests from restaurant Operators, responding promptly (within 48 hours), maintaining concise, organized email communication, setting clear timeline expectations, and only looping in Operators when their action is required.
• Log and set up new projects in Smartsheet within 24–48 hours of assignment, including key milestones and kickoff timing.
• Create and maintain project timelines and budgets weekly in Smartsheet to ensure accurate reporting and visibility.
• Oversee the execution of small to mid-scale maintenance projects related to furniture, finishes, fixtures, lighting, audio-visual, and signage, including scoping the work, acquiring quotes, seeking budget approval, procuring materials, sourcing vendors, issuing work orders, and processing payments.
• Provide vendors with detailed specs and delegate material ordering when possible, collaborating with the Design Team to re-spec any discontinued items.
• Travel to sites to ensure project success when required. This may include meetings with city inspectors, landlord management, and outside vendors.
• Collaborate with cross-functional teams, including Operations, Store Development, and external trades, to ensure seamless execution.
Qualifications
• 2–4 years of experience in facilities, construction, or design project coordination. Experience in the restaurant, retail, or hospitality sectors is an asset.
• Post-secondary education in Building Technology, Facilities Management, or a related field is considered an asset.
• Demonstrated ability to scope, manage, and close out small to mid-scale repair and maintenance projects independently.
• Proficiency in reading and interpreting architectural construction drawings.
• Comfortable using Microsoft Office, Google Workspace, Smartsheet, and/or facilities management software (FMS or CMMS).
• Strong communicator with excellent organizational skills and a proactive, detail-driven mindset.
• Collaborative attitude with a willingness to support others on the team while driving projects forward.
Bonus Points
• A sense of humour.
• A serious passion for food - we like to eat around here (sometimes wine is involved).
• Open to personal development and growth.
• The drive to succeed and the passion to be a part of Earls growth.
• Big team player – able to be both a leader and also support those around them.
What We Offer
• Competitive annual salary ranging from $70,000 to $78,000, commensurate with experience and qualifications, complemented by all the perks and benefits below
• Comprehensive health care benefits effective from your first day
• A healthy lifestyle spending account to support you in living your best life
• Employee Assistance Program
• Earls 50% discount card for food and drinks at all Earls Kitchen + Bar, the Beachhouse, Birdies Eats & Drinks, LOCAL Public Eatery, and JOEY Restaurants locations
• 3 weeks vacation
• Make Life Awesome Week
• Opportunity to be a part of our partner-led Employee Resource Groups (ERG), designed to bring our greater communities together through mutual causes and shared experiences
• Flexibility with our Hybrid work from home/office model
• Bring your furry friend to work in our dog-friendly office
• Office amenities include a rooftop patio, lockers, showers, a full kitchen, and collaborative workspaces
• Travel opportunities for company events, new restaurant openings, and more!
• Leadership programs with career development and opportunities for advancement
• Awards, recognitions, team-building events, and more!
APPLY NOW
Please submit your application before the end of the day on Monday, February 9th. We will be in touch with suitable candidates as applications come through. We look forward to hearing from you!
Earls is an equal-opportunity employer. We are committed to a diverse and inclusive workplace, free from discrimination. We believe bringing together people of all backgrounds, experiences, and abilities is essential to our success, and brings us closer to living our purpose to Make Life Awesome.
All employment decisions inclusive of recruiting, hiring, compensation, promotions, and terminations are based on qualifications, competencies, and merit, without the consideration of any legally protected ground. Reasonable accommodations are available upon request.
