Under general supervision, the 1404 Clerk performs general clerical work. This is the journey-level position in the Clerk series.
EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES
According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.
1. Files, maintains and retrieves documents, records and correspondence in accordance with established procedures.
2. Codes and indexes documents, records and correspondence. Methods may include color code, terminal digit, numerical, alphabetical and/or chronological order to ensure proper filing and ready access of data.
3. Checks and reviews a variety of documents for completeness and accuracy.
4. Compiles information and data necessary for the preparation of various departmental reports in which judgment may be exercised in the selection of data and materials.
5. Prepares and maintains a variety of reports in which judgment may be exercised in the selection of data and materials.
6. Makes mathematical computations using addition, subtraction, multiplication and division of whole numbers, decimals, and fractions.
7. Receives and accounts for moderate amounts of money from the collection of fees and similar sources.
8. Disseminates information and answers inquiries by communicating with the public, departmental personnel and other departments.
9. Operates office equipment, including calculators, photocopying equipment, adding machines, computer terminals, document imaging, fax machines and postage meters.
10. Processes mail: opens, time stamps, sorts, and distributes the incoming mail; stuffs and seals envelopes; makes daily pickup and delivery to ensure timely mailing and receipt of mail.
Note: Some positions may require heavy lifting and/or possession of a California's Driver's License and/or bilingual skills.
