Software Secured is a leading Penetration Testing as a Service (PTaaS) company, with a head office in beautiful Ottawa, Canada. We help software development teams get ahead of hackers, using a suite of services and products.
We are looking for an Executive Assistant/Office Manager** ** to join the team and help us be more productive, efficient and connected in a virtual environment.
In this role, you will be wearing multiple hats:
• *Executive Responsibilities**:
- Support with meetings and taking minutes
- Travel arrangements such as booking flights, car rentals, hotel and restaurant reservations
• *Office Management Responsibilities**:
- Oversee all aspects of the physical office environment and serve as the point person for dealing with suppliers and vendors (i.e., IT services, equipment, office supplies, etc.)
- Accounting - Managing the Accounts Payables, all invoicing, and Accounts Receivable within QuickBooks
- General administrative support - providing support to the overall business team
- Scheduling monthly team acitivities
• *Inside Sales Responsibilities**:
- Preparing and updating proposals.
- Preparing a weekly sales follow up schedule with prospective clients
- Maintaining a database of customers
- Maintaining sales dashboard and sales KPIs
- Creating invoices
- Processing sales orders
- Strong leadership qualities
- At this time, the role is only available to Canadian citizens, permanent residents, or work visa holders._
• *Our Core Values**
- **Keeping it Secure**: Software Secured's mission and values are a part of everything we do. We care about ensuring our clients can do what they do without having to worry about hackers disrupting their work.
- ** Curiosity and humility**: We are dedicated to learning and constantly improving. We hire the best of the best and humility is the key to remaining the best.
- ** Dive Deep**: hard problems require diving deep to understand the real cause of the problem. We are not afraid of diving deep to come up with the best solutions.
- ** Bold**: we take huge risks so our clients can minimize theirs. Taking risks is part of what we do daily, so we can ensure the highest impact of our solutions.
• *What we're looking for**:
- Previous experience in an administrative, project management and/or sales roles.
- Ability to prioritize and multi-task.
- A leader, able to foster a positive working environment
- Highly organized
- Excellent communication skills
- Autonomous and creative
- Deadline oriented
• *What we're offering**
- Work remotely anywhere in Canada (you're welcome to work in the Ottawa office when you'd like the option).
- Work remotely from anywhere in the world for up to 2 months per year.
- ** **Yearly profit-sharing between 8 - 15% of your salary, based on your performance.
- Perks such as: monthly UberEats budget, annual home office stipend.
- You will receive a great health benefits package (includes dental, vision, practitioners, etc.).
