DIRECTOR, CONTRACT ADMINISTRATION (ROLLING STOCK)

Directs, leads, and oversees contract administration and procurement activities related to the acquisition of Metro equipment, materiel, products, or services. The Director, Contract Administration will lead Metro’s contract administration and procurement activities for rolling stock, equipment, materials, products, and services. The Director will oversee high-value contracts, ensure compliance, establish strategic procurement policies, and guide cross-functional teams to mitigate risk and drive efficiency. Recruitment Timelines: Interviews are projected to be scheduled for the week of February 23, 2026. These dates are subject to change. We encourage you to monitor your governmentjobs.com profile and emails for the latest updates. • Directs and oversees contract administration and procurement activities for assigned area • Provides advice to internal and external clients for decisions on all commercial/contract issues • Ensures compliance with federal, state, local, and Metro rules, regulations, and policies • Develops and directs the implementation of goals, objectives, policies, procedures, and work standards for contract administration and buying staff and activities • Coordinates major contract administration activities with other departments • Assists in the development and modification of Metro's long- and short-range plans • Represents Metro at meetings and events with internal and external representatives, including governmental agencies and professional and business organizations • Ensures alignment on acquisition strategies with internal clients • Ensures that staff appropriately manages the acquisition life cycle, including performance against contracts • Coordinates programs with Diversity and Economic Opportunity to increase participation of Disadvantaged Business Enterprises, Minority Business Enterprises, and Women-Owned Business Enterprises, and ensure compliance with targeted goals • Develops strategies to resolve potential problems on major contracts • Develops general, special, and technical provisions in contracts as needed • Negotiates resolution of complex commercial/contractual concerns and completion and termination processes • Directs the preparation and administration of the division budget for areas of responsibility • Supports the design and maintenance of procurement business systems, including Financial Information System, Maintenance and Materiel Management System, and Automated Storage and Retrieval System • Evaluates or monitors contract performance to determine necessity for amendments or extensions of contracts, and compliance to contractual obligations • Analyzes claims or complaints occurring in performance of contracts • Monitors developments related to assigned areas of responsibility, evaluates their impact upon Metro operations, and recommends and implements improvements • Prepares comprehensive reports and correspondence • Supervises, trains, and motivates assigned staff • Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all subordinate employees May be required to perform other related job duties A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes: Education • Bachelor's Degree in Economics, Business, Public Administration, or a related field; Master's Degree in a related field preferred Experience • Five years of relevant management-level experience in procurement or contract administration Certifications/Licenses/Special Requirements • A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions • Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent preferred Preferred Qualifications Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected. The following are the preferred qualifications: • Experience directing and overseeing contract administration and public procurement activities for rolling stock • Experience ensuring compliance with federal, state, and local regulations, including Buy America requirements in overseeing contracts and procurement activities • Experience negotiating complex contract issues, managing contract closeouts and terminations, and evaluating performance-related claims to support effective contract administration • Experience leading, supervising, and mentoring contract administration staff, fostering professional growth, and ensuring alignment with organizational goals • Experience interpreting budgets and labor agreements, applying laws and regulations, and leading negotiations to achieve effective settlements Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks) • Theories, principles, and practices of public agency contract administration, bid and contract analysis and preparation techniques • Applicable local, state, and federal laws, rules, and regulations governing contract administration for construction, procurement, and professional services contracts • Administrative principles and methods, including goal setting, program and budget development and implementation • Modern management theory • Applicable business software applications Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things) • Planning, organizing, and directing the work of a contract administration or related support department • Supervising, training, and motivating staff • Communicating effectively orally and in writing • Analyzing situations, identifying problems, implementing solutions, and evaluating outcomes • Exercising sound judgment and creativity in making decisions • Interacting professionally with various levels of Metro staff and external clients and representatives Ability to (defined as a present competence to perform an observable behavior or produce an observable result) • Compile, analyze, interpret data and make recommendations • Think and act independently • Meet tight time constraints and deadlines • Prepare comprehensive reports and correspondence • Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements • Represent Metro before the public • Mediate and negotiate effective settlements and agreements • Handle highly confidential information • Travel to offsite locations • Read, write, speak, and understand English Special Conditions • This job specification is not to be construed as an exhaustive list of duties, responsibilities, or requirements • The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job • Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions • This classification is at-will and the incumbent serves at the pleasure of the hiring authority • Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out Working Conditions • Typical office situation • Close exposure to computer monitors and video screen Physical Effort Required • Sitting at a desk or table • Operate a telephone or other telecommunications device and communicate through the medium • Type and use a keyboard and mouse to perform necessary computer-based functions • Communicating through speech in the English language required (RW)