Job Title: Human Resources Administrative Analyst
Location: Montreal, QC
• 6 Month Contract*
Job Description:
The HR Excellence Center focus on the Employee Journey model and provide HR support and operational excellence to both current staff and new joiners:
• Employee On-Boarding for new hires, including international mobility.
• Workforce Administration/Employee Data Management.
• Employee Inquiries/HR case management tool.
• Data Governance.
• I-9 Immigration Compliance (US only).
Responsibilities:
Employee On-Boarding
• Act as primary the point of contact for new joiners to ensure a positive Employee Experience.
• Partner closely with our different teams to issue offer letters.
• Enter required data into HR systems to ensure and arrange systems access and a smooth transition to BNP Paribas.
Workforce Administration (employee information and data management)
• Collaborate with HR stakeholders to support onboarding of new joiners and validation of employee data in HR information systems.
• Responsible for the administration of employee data attributes in HR systems.
• Ensure systems (PeopleSoft, SPEAR, etc.) are aligned and/or reconciled.
• Support operational tasks for leavers.
Employee Inquiries
• Act as point of contact for HR policy questions as needed.
• Partner with Benefits team to ensure the proper handling of life events, leaves of absence and additional programs.
• Act as subject matter expert for Employee Handbook.
I-9 Immigration Compliance (US only)
• Ensure this critical step is handled for new joiners in an accurate and timely manner
• Similarly assist, when needed, for any required re-verification of existing staff
Data Governance
• Ensure strict respect of Data Governance Principles across all HR IT systems and databases.
• Support internal and external data auditing, on a regular and ad hoc basis.
Additional tasks as required
• Ensure the management of the team mailbox and case management tool as assigned.
• Responsible for the management of the HR emergency phone line.
Qualifications:
• Bachelor s degree or higher in Human Resources, Business Administration, or related field-social sciences.
• 1 to 3 years of HR experience.
• High attention to detail.
• Ability to adapt, understand and follow processes and work well independently and in a team environment.
• Client service-oriented mindset.
• Excellent written and verbal communication.
• Demonstrate ability to effectively collaborate and communicate with the respective HR and Business stakeholders.
• Ability to work as part of a multicultural team.
• Proficient in Microsoft office suite.
• English is required and French language is highly preferred.
