Under direction, the 1406 Senior Clerk performs difficult, responsible, and specialized clerical work and may assign clerical and office work to subordinate office personnel. This is the senior-level position in the Clerk series.
EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES
According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.
1. Assigns clerical and office work to subordinate personnel.
2. Codes and indexes documents, records, and correspondence. Methods may include color code, terminal digit, numerical, alphabetical and/or chronological order to ensure proper filing and ready access of data.
3. Disseminates information and answers inquiries by communicating with the public, departmental personnel and other departments.
4. Explains and interprets existing laws, regulations and administrative policies governing the activities of the assigned office to the general public and other City personnel.
5. Checks and reviews a variety of documents for completeness and accuracy.
6. Files, maintains, and retrieves documents, records, and correspondence in accordance with established procedures.
7. Compiles information and data necessary for the preparation of various departmental reports in which judgment may be exercised in the selection of data and materials.
8. Prepares and maintains a variety of reports in which judgment may be exercised in the selection of data and materials.
9. Makes mathematical computations using addition, subtraction, multiplication and division of whole numbers, decimals, and fractions.
10. Exercises sound judgment and utilizes knowledge of applicable laws, regulations, and procedures in solving daily clerical and office problems.
11. Receives a variety of telephone and in-person calls and routes such calls and individuals to proper places.
12. Receives and accounts for moderate amounts of money from the collection of fees and similar sources.
13. Operates office equipment, including calculators, photocopying equipment, adding machines, computer terminals, document imaging, fax machines and postage meters.
14. Processes mail: opens, time stamps, sorts, and distributes the incoming mail; stuffs and seals envelopes; makes daily pickup and delivery to ensure timely mailing and receipt of mail.
Note: Some positions may require heavy lifting and/or possession of a California's Driver's License and/or bilingual skills.
