Our client, a global financial organization, is seeking an Executive Assistant to support a member of the C-Suite in Delaware County. This is hybrid role and onsite three days a week.
Duties include, but are not limited to
• Effective and complex calendar management across multiple time zones, including appropriate prioritization in case of scheduling conflicts and deadlines for deliverables.
• Access to and monitoring of email inbox and associated assistance with managing requests, tasks and reading materials.
• Efficient domestic and international travel management, supporting visa requirements where required, including hotel and transportation logistics, and preparing expense claims; ultimately delivering a premium travel experience.
• Operate as a first point of contact concerning questions from internal and external parties, and handle communications in a timely, accurate and confidential manner
• Develop relationships and liaise with others internally and externally
• Organize global meetings, record minutes, ensure distribution of minutes and follow-up on actions and deadlines.
• Organize and oversee local and international events, including handling logistical matters, coordinating arrangements for delegates, and setting program to deliver event requirements.
• Prepare presentations, communications, documents and/ or reports
• Execute various supportive tasks
Qualifications:
• Minimum 10 years’ experience in Executive Support
• Excellent working knowledge of MS Outlook, Word and PowerPoint. Competence in basic Excel.
• Ability to work autonomously, flexibly and with a high degree of self-initiative, self-confidence and organization.
• Ability to establish and develop strong relationships with co-workers and wider internal and external network.
• Multi trip international travel booking experience with complex itineraries
