The Windfall is partnering with an AI Sales Coaching Tech Firm seeking to hire a part-time Event Planning Executive Assistant. This is a fully remote position working up to 50 hours per month, 10-15 hours/week and available when needed depending on the requests of the team. You will be joining the already established firm of 8, while continuing to grow. The team is seeking a high organized team player who is excited to roll up your sleeves and thrive in the start-up atmosphere. You will be supporting the entire company with event planning, projects and executive assistant tasks.
RESPONSIBILITIES
- International and domestic travel arrangements and logistics across time zones providing detailed itineraries, including and not limited to restaurant, hotel, Air B&B, ground transportation, etc.
- Email communication with event/conference organizers regarding sponsorship, billing, attendee registrations, COIs, event logistics, etc.
- Materials coordination and preparation for all meetings and events
- Maintain and update Professionals calendars
- Book and coordinate internal and external meetings
- Setup conference/video calls and with internal and external parties
- Prepare material, update and edit presentations
- Arrange and coordinate internal/external conferences
- Handling of confidential information and materials
- Expense reporting
- Assist with company-wide projects and events, as needed
- Overseeing and management of invoices and billing
REQUIREMENTS
- 3+ years of EA/Event Planning experience in finance, consultancy or tech, preferably in start-ups
- Experience and interest in; event planning, travel and logistic coordination (domestic and international)
- Working with databases
- Communicating with executives
- Experienced computer user: Google Workspace, Slack, Notion & Brex
- Team-minded approach to tasks and projects
- Ability to multi-task and prioritize/re-prioritize as needed
- Service minded with a ”can do” attitude
- Focus on quality and a strong attention to detail
- Flexible style and the ability to seek solutions both independently and as part of a team
- Capable and driven to take initiatives
- Sound commercial judgment
- Strong communication skills
PACKAGE
$25/hour
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