This is an onsite position.
Timing: 8:00 AM start, M-F, 20 hours per week not to exceed 30 hours
Purpose
Coordinate and execute document change-control processing activities working directly with the Document Strategy Team (DST) Lead in R&D Global Scientific Compliance; and collaborate with the Learning Management Team, Quality Assurance Documentation Center, and scientific-community business units.
Education and Training
The position requires a bachelor s degree or equivalent certification(s), with relevant technical business-oriented document management using an advanced electronic document management system (DMS). Company-specific documentation processing and systems training, and assignments' guidance will be provided by the DST Lead. Individual responsibilities will increase as confidence grows. Testing is not required to gain this position. Candidate s company-specific training is typically read-and-understand for applicable processes and procedures to enable support of various scientific document management responsibilities and assignments.
General Requirements and Skills
" Excellent keyboarding for document/data change-control management using electronic systems
" Agile use of standard office computer applications and multi-communication modes, e.g., Microsoft 365 applications, SharePoint
" Proactive, transparent communication and collaboration with DST team leadership and other teams members in a fast-paced team-oriented environment
" Readily self-coordinates and organizes inputs from multiple communication pathways. Raises key questions when necessary
" Efficient work planning, self-checking, execution, and accountability without requiring excessive direction
" Detailed in assessment, execution, verification, and administration of electronic process and procedure technical document change control; does not include scientific content review
" Highly preferred: Direct experience with an advanced DMS or document management platform, e.g., Viva Vault (OneVault), Microsoft 365, SharePoint, that was or similarly advanced DMS
" Preferred: Familiarity with general scientific terminology, e.g., chemist, biologist, instrument, analytical testing, study, clinical, active ingredient, drug product
Logistics
The candidate will work within a Document Strategy Team (DST), embedded within the Global Scientific Compliance group, within the larger Development Sciences R&D area. The work environment is a modern, comfortable, collaborative onsite work-setting with professional equipment and remote workdays possible. Remote work opportunities are available as needed with management approval.
What are the top 5 skills/requirements this person is required to have?
1: Excellent keyboarding for document/data change-control management using electronic systems
2: Agile use of standard office computer applications and multi-communication modes, e.g., Outlook, Word, Excel, TEAMS, SharePoint, Adobe Acrobat
3: Proactive, transparent communication and collaboration with DST team leadership and other teams members in a fast-paced team-oriented environment
4: Readily self-coordinates and organizes inputs from multiple communication pathways. Raises key questions when necessary
5: Efficient work planning, self-checking, execution, and accountability without requiring excessive direction
6: Detailed in assessment, execution, verification, and administration of electronic process and procedure technical document change control; does not include scientific content review
What years of experience, education, and/or certification is required?
Bachelor s Degree or equivalent certification(s) with technical business-oriented document management experience using an advanced electronic document management system (DMS)
What is a nice to have (but not required) regarding skills, requirements, experience, education, or certification?
- Highly preferred: Direct experience with an advanced DMS or document management platform, e.g., Viva Vault (OneVault), Microsoft365, and/or SharePoint applications
- Preferred: Familiarity with general scientific terminology, e.g., chemist, biologist, instrument, analytical testing, study, clinical, active ingredient, drug product
What is the environment that this person will be working in (i.e., group setting vs individual role)?
Candidate will work within a Document Strategy Team, embedded within the Global Scientific Compliance group; modern hybrid work environment; comfortable, collaborative onsite work setting and professional equipment
Other notable details about the environment from the hiring manager about this role
Candidate will be directly responsible to the Document Strategy Team Lead for their document management processes and systems training and guidance/assignments with increasing individual worktime as confidence grows
What positions/background experience do you feel are successful in this role
Candidates with agile use of business communication skills, standard office computer applications, and more advanced computer software systems used in the origination and lifecycle maintenance of business-critical documentation
