Assistant Manager – Document Control Jobs in Abu Dhabi, UAE by Michael Page | ArabJobs.comAssistant Manager – Document ControlMichael Page
• Abu Dhabi, UAE Posted In 3/10/2013Apply For JobApplicants41 Views5827Job DescriptionOur client, a large and well respected company are looking for an Assistant Manager for their Document Control department.
The role is very fast paced and extremely busy so not for the faint heartedThe main part of the role would be to manage the Documentation, maintaining electronic and hard copy.
Responsibilities include:
• Set document control standards for ease of storage, retrieval and standardization efficiency across the company. Ensure the completeness and correctness of all documents pertaining to committees decisions, all divisions, projects, support serviced and finance. Ensure documentation is incorporated into master database. Ensure distribution of documents to concerned parties when necessary. Manage the review of documents received for archiving and decide on key search string referenced to be specified in order to maintain data standardization. Oversee the upload and archiving of relevant documents attained through written correspondences and requests. Manage the follow up and coordination with various stakeholders to ensure the completeness of the archived dossiers. Ensure the adequacy of the IMS IT systems and their fit with the ERP platforms. Deploy and manage Document Controllers to various project sites and departments and provide technical guidance on set standard and procedures Job Category Administration & SecretarialJob Requirements
• Set document control standards for ease of storage, retrieval and standardization efficiency across the company. Ensure the completeness and correctness of all documents pertaining to committees decisions, all divisions, projects, support serviced and finance. Ensure documentation is incorporated into master database. Ensure distribution of documents to concerned parties when necessary. Manage the review of documents received for archiving and decide on key search string referenced to be specified in order to maintain data standardization. Oversee the upload and archiving of relevant documents attained through written correspondences and requests. Manage the follow up and coordination with various stakeholders to ensure the completeness of the archived dossiers. Ensure the adequacy of the IMS IT systems and their fit with the ERP platforms. Deploy and manage Document Controllers to various project sites and departments and provide technical guidance on set standard and procedures Job Category Administration & SecretarialJob Requirements
• Set document control standards for ease of storage, retrieval and standardization efficiency across the company. Ensure the completeness and correctness of all documents pertaining to committees decisions, all divisions, projects, support serviced and finance. Ensure documentation is incorporated into master database. Ensure distribution of documents to concerned parties when necessary. Manage the review of documents received for archiving and decide on key search string referenced to be specified in order to maintain data standardization. Oversee the upload and archiving of relevant documents attained through written correspondences and requests. Manage the follow up and coordination with various stakeholders to ensure the completeness of the archived dossiers. Ensure the adequacy of the IMS IT systems and their fit with the ERP platforms. Deploy and manage Document Controllers to various project sites and departments and provide technical guidance on set standard and procedures Job Category Administration & SecretarialJob Requirements
• Set document control standards for ease of storage, retrieval and standardization efficiency across the company. Ensure the completeness and correctness of all documents pertaining to committees decisions, all divisions, projects, support serviced and finance. Ensure documentation is incorporated into master database. Ensure distribution of documents to concerned parties when necessary. Manage the review of documents received for archiving and decide on key search string referenced to be specified in order to maintain data standardization. Oversee the upload and archiving of relevant documents attained through written correspondences and requests. Manage the follow up and coordination with various stakeholders to ensure the completeness of the archived dossiers. Ensure the adequacy of the IMS IT systems and their fit with the ERP platforms. Deploy and manage Document Controllers to various project sites and departments and provide technical guidance on set standard and procedures Job Category Administration & SecretarialJob Requirements
• Set document control standards for ease of storage, retrieval and standardization efficiency across the company. Ensure the completeness and correctness of all documents pertaining to committees decisions, all divisions, projects, support serviced and finance. Ensure documentation is incorporated into master database. Ensure distribution of documents to concerned parties when necessary. Manage the review of documents received for archiving and decide on key search string referenced to be specified in order to maintain data standardization. Oversee the upload and archiving of relevant documents attained through written correspondences and requests. Manage the follow up and coordination with various stakeholders to ensure the completeness of the archived dossiers. Ensure the adequacy of the IMS IT systems and their fit with the ERP platforms. Deploy and manage Document Controllers to various project sites and departments and provide technical guidance on set standard and procedures Job Category Administration & SecretarialJob Requirements
• Set document control standards for ease of storage, retrieval and standardization efficiency across the company. Ensure the completeness and correctness of all documents pertaining to committees decisions, all divisions, projects, support serviced and finance. Ensure documentation is incorporated into master database. Ensure distribution of documents to concerned parties when necessary. Manage the review of documents received for archiving and decide on key search string referenced to be specified in order to maintain data standardization. Oversee the upload and archiving of relevant documents attained through written correspondences and requests. Manage the follow up and coordination with various stakeholders to ensure the completeness of the archived dossiers. Ensure the adequacy of the IMS IT systems and their fit with the ERP platforms. Deploy and manage Document Controllers to various project sites and departments and provide technical guidance on set standard and procedures Job Category Administration & SecretarialJob Requirements
• Set document control standards for ease of storage, retrieval and standardization efficiency across the company. Ensure the completeness and correctness of all documents pertaining to committees decisions, all divisions, projects, support serviced and finance. Ensure documentation is incorporated into master database. Ensure distribution of documents to concerned parties when necessary. Manage the review of documents received for archiving and decide on key search string referenced to be specified in order to maintain data standardization. Oversee the upload and archiving of relevant documents attained through written correspondences and requests. Manage the follow up and coordination with various stakeholders to ensure the completeness of the archived dossiers. Ensure the adequacy of the IMS IT systems and their fit with the ERP platforms. Deploy and manage Document Controllers to various project sites and departments and provide technical guidance on set standard and procedures Job Category Administration & SecretarialJob Requirements
• Set document control standards for ease of storage, retrieval and standardization efficiency across the company. Ensure the completeness and correctness of all documents pertaining to committees decisions, all divisions, projects, support serviced and finance. Ensure documentation is incorporated into master database. Ensure distribution of documents to concerned parties when necessary. Manage the review of documents received for archiving and decide on key search string referenced to be specified in order to maintain data standardization. Oversee the upload and archiving of relevant documents attained through written correspondences and requests. Manage the follow up and coordination with various stakeholders to ensure the completeness of the archived dossiers. Ensure the adequacy of the IMS IT systems and their fit with the ERP platforms. Deploy and manage Document Controllers to various project sites and departments and provide technical guidance on set standard and procedures Job Category Administration & SecretarialJob Requirements
• Set document control standards for ease of storage, retrieval and standardization efficiency across the company. Ensure the completeness and correctness of all documents pertaining to committees decisions, all divisions, projects, support serviced and finance. Ensure documentation is incorporated into master database. Ensure distribution of documents to concerned parties when necessary. Manage the review of documents received for archiving and decide on key search string referenced to be specified in order to maintain data standardization. Oversee the upload and archiving of relevant documents attained through written correspondences and requests. Manage the follow up and coordination with various stakeholders to ensure the completeness of the archived dossiers. Ensure the adequacy of the IMS IT systems and their fit with the ERP platforms. Deploy and manage Document Controllers to various project sites and departments and provide technical guidance on set standard and procedures Job Category Administration & SecretarialJob Requirements
Experience Min: 8 Years
Max: 10 YearsCareer LevelSeniorJob TypeFull TimeVacancies1 Open Positions
Salary Min: 35000 AED
Max: 45000 AEDGenderAnyDegree LevelBachelor's degreeFaculty / Institute AnyMajor Business AdministrationAge AnyNationalityAnyResidence Location AnyLanguages AnyOwn a CarAnyHave Driving LicenseAnyJob Skills
Basic Requirements:8-10 years of experience, minimum of 5 years within document controlComputer skillsCommunication and interpersonal skillsUnderstanding of policies, procedures and work methodsOrganisational skillsBachelors degree in Business Admin/management or equivalentMasters degree is preferred
• ENGLISH SPEAKING COUNTRY NATIONAL ONLY
• MUST BE BASED IN THE UAE Salary - 35,000 AED - 45,000 AED plus BenefitsAbout The CompanyMichael Page is one of the world's leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.
The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas.
In the Middle East we focus on the areas of:
Finance & AccountingBanking & Financial ServicesProcurementProperty & ConstructionEngineering & Supply ChainOil & Gas Technical and EngineeringHuman ResourcesSalesMarketingTechnologySecretarialExecutive SearchLegalThe Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide.
Company Industry Recruitment Agencies
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