About VAP Group We are a global Blockchain AI and Crypto consulting firm with multiple solutions for our clients including Marketing PR Media House Staffing Recruitment Events among others The Global Blockchain Show is a launch event under the VAP Group umbrellaWe are seeking an experienced and detail-oriented Event Operations Manager to oversee the planning coordination and execution of our eventsbrbr The successful candidate will be responsible for ensuring seamless event logistics managing on-site operations and delivering exceptional event experiences for attendees sponsors and partners The Event Operations Manager will work closely with cross-functional teams to ensure the successful implementation of events from conception to post-event evaluationKey ResponsibilitiesEvent Planning and LogisticsCollaborate with the event marketing and production teams to understand event objectives requirements and desired outcomesbrbrDevelop comprehensive event operational plans including timelines staffing vendor coordination equipment setup and facility managementSource and manage vendors negotiate contracts and ensure timely delivery of services and materialsOn-Site ManagementOversee all aspects of event execution on-site ensuring that event spaces are set up according to plan and that all technical and logistical elements are functioning smoothlybrbrManage event staff and volunteers providing clear instructions training and support throughout the eventAddress any operational issues or emergencies that may arise during events in a calm and effective mannerStakeholder CommunicationServe as the main point of contact for event vendors partners and internal teams fostering strong communication and collaborationbrbrCoordinate with marketing and content teams to ensure proper signage branding and collateral are in placeBudget ManagementDevelop and manage event budgets tracking expenses and ensuring adherence to financial guidelinesProvide regular budget updates to leadership and make recommendations for cost optimizationbrbrQuality AssuranceImplement quality control measures to ensure all event components meet established standards and deliver a consistent positive experienceGather feedback from attendees sponsors and partners to identify areas for improvement and implement corrective actionsPost-Event EvaluationLead post-event debriefs to assess event successes and areas for improvementbrbrAnalyze event data attendee feedback and operational performance metrics to generate comprehensive post-event reportsQualifications and SkillsBachelors degree in Event Management Hospitality Business or a related field Relevant certifications are a plusbrbrProven experience 5 years in event operations production or related rolesStrong project management skills with a track record of successfully managing complex eventsExcellent organizational skills and attention to detailbrbrExceptional problem-solving abilities and the capacity to manage unexpected challengesEffective interpersonal and communication skills to collaborate with diverse teams and stakeholdersProficiency in event management software and toolsbrbrAbility to remain composed under pressure and make quick decisions in fast-paced environmentsFlexibility to work irregular hours including weekends and evenings during event periodsUnderstanding of health and safety regulations and risk management in event planningbrbrLeadership qualities and the ability to motivate and lead event teams
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